Scanning

Scanning is available for both staff and students around the university. There is no charge for scanning. Please consult the guide below for more information.

Staff and Students must make sure they are not infringing any copyright whilst scanning any books, journals or material. There are strict rules for how much can be scanned or copied. Click for Copyright Advice about Keeping your Copies legal.

Student MFDs - Scanning to USB memory sticks.

Each LRC and Computing Centre within the university now contains a Multi Function Device (MFD) capable of scanning a document directly to a standard USB memory stick or an SD card (found in most laptops or cameras) . Check in the LRC as to which MFDs support this feature. 

Please note, any card or memory stick needs to be less than 16gb and formatted as FAT - NTFS is not supported currently. Powered or larger size USB portable hard drives are not compatible. There is no charge for scanning.

How to scan a document to USB Memory Stick

1. Login to the MFD by tapping the card reader with you university card.
2. Press the  button.The screen, right, appears
3. Enter the document/s to be scanned into the feed tray at the top of the MFD.  Single sided or irregular sized documents should be placed directly on the glass scanning platen (please ask for further advice if required).
4. Place your USB memory stick into the USB port.
5. Press the green Start button - the document will be scanned and saved. Do NOT remove the memory pen until the the process has finished.
6. Log out - don't forget to remove the memory stick.

Modifying scanning settings

By default, scans will be single sided - this can be modified as follows:

1. Login and place your memory stick and documents on the MFD as described in steps 1 to 4 above.
2. To activate double sided scanning, click on Original Feed Type - the Original Feed Type screen will appear.
3. Click on 2 Sided Original then select from the following options
   1. Page Opening Orientation
      • Top to top
      • Top to Bottom (Second page upside down)
   2. Last Page
      • Last page can be changed to single, so does not scan empty page.
4. Press OK
5. Press the green Start button to scan.

Staff Multi Function Devices (MFDs)

Scanning is enabled for staff on request on each Ikon Multi Function device. This is free and will be configured to write to shared areas for departmental staff. Please contact the PLN Helpdesk for further assistance. For more advanced scanning features on MFDs including OCR and workflow, additional software is available. Unfortunately this is not free and there is a charge per enabled device.

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